How to Change the Download Time of Your Emails in Outlook
Do you want to control how much mail Outlook downloads to your computer? If you use an Exchange or Office 365 account, you can change the download time of your emails in Outlook. This can help you save disk space, improve performance, and access older emails offline.
In this article, we will show you how to check and change your download time setting, and how to view more emails on Microsoft Exchange.
outlook change download time
How to Check Your Current Download Time Setting
By default, Outlook is set to download email for the past 1 year. This means that you can only see the emails from the last 12 months on your computer. If you want to see older emails, you have to connect to the Microsoft Exchange server online.
To check your current download time setting, follow these steps:
Click File > Account Settings > Account Settings.
Select an Exchange or Office 365 account, and then click Change.
Under Offline Settings, check the slider position. It will show you how much mail is being kept offline on your computer.
How to Change Your Download Time Setting
If you want to change your download time setting, you can move the slider to a different position. For example, you can choose to keep all mail offline, or only keep mail from the last month offline.
To change your download time setting, follow these steps:
Move the slider to the desired amount of time, such as All, 12 months, 6 months, 3 months, or 1 month.
Click OK to save the changes.
Restart Outlook to apply the changes. Depending on the amount of mail it has to download, Outlook might take a while to update each folder.
How to View More Emails on Microsoft Exchange
If you want to view more emails on Microsoft Exchange without changing your download time setting, you can do so by scrolling down to the bottom of the folder. You will see a message letting you know that there are more emails available on the server.
To view more emails on Microsoft Exchange, follow these steps:
Scroll down to the bottom of the folder.
Click "Click here to view more on Microsoft Exchange".
Wait for Outlook to download the rest of your emails. You can now view them offline as well.
Conclusion
Changing the download time of your emails in Outlook can help you manage your disk space and performance better. You can also access older emails offline by keeping more mail on your computer or by downloading them from Microsoft Exchange.
How to adjust outlook offline settings
Outlook download email frequency
Outlook sync mail for different time periods
Outlook keep offline mail for 12 months
Outlook change how much mail to keep offline
Outlook download more mail from server
Outlook offline mode slider settings
Outlook cached exchange mode download time
Outlook reduce offline mail storage space
Outlook increase offline mail availability
Outlook view more mail on Microsoft Exchange
Outlook download timeframe for email
Outlook sync mail for all time
Outlook keep offline mail for 1 month
Outlook change how much mail to sync
Outlook download less mail from server
Outlook offline mode slider options
Outlook cached exchange mode sync time
Outlook increase offline mail storage space
Outlook reduce offline mail availability
Outlook view less mail on Microsoft Exchange
Outlook download duration for email
Outlook sync mail for 3 months
Outlook keep offline mail for 3 days
Outlook change how much mail to download
Outlook download more mail from Microsoft 365
Outlook offline mode slider values
Outlook cached exchange mode sync duration
Outlook decrease offline mail storage space
Outlook increase online mail availability
Outlook view all mail on Microsoft Exchange
Outlook download interval for email
Outlook sync mail for 6 months
Outlook keep offline mail for 6 months
Outlook change how much mail to store offline
Outlook download less mail from Microsoft 365
Outlook offline mode slider levels
Outlook cached exchange mode sync interval
Outlook increase offline mail storage capacity
Outlook reduce online mail availability
Outlook view less mail on Microsoft 365
Outlook download frequency for email
Outlook sync mail for 1 year
Outlook keep offline mail for 1 year
Outlook change how much mail to store online
Outlook download more mail from Exchange server
Outlook offline mode slider positions
Outlook cached exchange mode sync frequency
Outlook decrease offline mail storage capacity
Outlook increase online mail access
We hope this article helped you learn how to change the download time of your emails in Outlook. If you have any questions or feedback, please let us know in the comments below.
FAQs
Q: Does changing the download time affect my calendar, contacts, and tasks?
A: No, changing the download time only affects your email folders. Your calendar, contacts, and tasks are always kept up to date with the server.
Q: How can I change the download time for multiple accounts at once?
A: You can change the download time for multiple accounts at once by using the Group Policy Editor. You can find the instructions on how to do that here.
Q: How can I change the download time for a specific folder?
A: You can change the download time for a specific folder by using the Sync Slider for individual folders feature. You can find the instructions on how to do that here.
Q: How can I delete emails from the server after downloading them to my computer?
A: You can delete emails from the server after downloading them to your computer by using the Mail to keep offline settings. You can find the instructions on how to do that here.
Q: How can I stop Outlook from downloading emails automatically?
A: You can stop Outlook from downloading emails automatically by switching to offline mode. You can do that by clicking Send / Receive > Work Offline. You can then manually download emails when you want by clicking Send / Receive > Update Folder.
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